Bookkeeping VA

Job Summary

We're looking for an experienced Bookkeeper to join a growing business and work alongside our existing bookkeeper to keep our financial records accurate and up to date. This role centers on day-to-day bookkeeping — reconciliations, bill entry, receipt recording, and invoicing — primarily in Xero across multiple business entities. The ideal candidate is detail-oriented, dependable, and confident working with minimal supervision once familiar with our processes.

Key Responsibilities

• Perform credit card and bank reconciliations in Xero
• Enter and code supplier bills and manage accounts payable
• Record, organize, and file receipts and supporting documentation
• Prepare and process invoices, including timesheet- and hours-based invoicing
• Maintain accurate, current financial records across multiple business entities
• Assist with payroll-related data entry and preparation
• Liaise closely with the existing bookkeeper to keep financial information consistent and clearly communicated
• Follow up with banks or vendors on transactions and queries as needed
• Help keep profit-and-loss and other financial reports up to date

Mandatory Skills:

• Proven bookkeeping experience (not entry-level)
• Strong proficiency in Xero
• Hands-on experience with reconciliations, accounts payable, and invoicing
• Solid grasp of standard bookkeeping practices and record-keeping
• Dependable, detail-focused, and able to work independently
• Strong written and verbal communication skills

Preferred Skills:

• Familiarity with Australian bookkeeping practices, GST, and BAS
• Experience supporting businesses in construction, trades, or labor hire
• Experience handling payroll
• Comfort working across multiple business entities at once
• General administrative skills (email, calendar, vendor calls) for potential expanded scope
• Ability to manage multiple tasks and priorities at once

Why Join Us: This is a great chance to become a valued part of a small, established team where your work directly supports the smooth running of the business. You'll collaborate with an experienced bookkeeper, enjoy a flexible setup, and have room to grow your responsibilities over time. If you take pride in accurate, organized financials, we'd love to hear from you.