Office Administrator (Remote)

Job Title: Remote Office Administrator (Full-Time)
Company: Submittable Holdings
Location: Remote – United States (Must be authorized to work in the U.S
Salary: $28 – $38 per hour (depending on experience) | Approximately $58,000 – $79,000 annually
Job Type: Full-time, W-2 Employee

Benefits:

• Comprehensive health, dental, and vision insurance

• 401(k) with company match (up to 4%)

• Unlimited PTO + paid holidays

• $1,200 annual learning & development stipend

• Home office setup reimbursement (up to $500)

• Flexible asynchronous work environment

About the Role We are seeking a highly organized and proactive Remote Office Administrator to support our distributed team in maintaining smooth daily operations. In this fully remote position, you'll serve as the go-to person for administrative coordination, helping keep our fast-paced environment efficient and collaborative. This role reports to the Operations Manager and works closely with HR, finance, and department le.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate virtual events across time zones using tools like Google Workspace, Microsoft Teams, and Asana

• Handle email triage, correspondence, and digital file organization/maintenance

• Perform accurate data entry, maintain records/databases, and generate basic reports (e.g., expense tracking, team metrics)

• Facilitate inter-departmental communication and support onboarding/offboarding processes

• Order office supplies (virtual/remote setup items), track inventory, and manage vendor relationships

• Assist with light HR tasks, such as updating employee records and coordinating benefits enrollment

• Handle ad-hoc administrative projects to support company growth and remote team success

Qualifications

• 2+ years of experience in office administration, executive support, or similar role (remote experience preferred)

• Exceptional organizational skills with meticulous attention to detail

• Strong written and verbal communication skills; comfortable in asynchronous environments

• Proficiency in Google Workspace (Docs, Sheets, Calendar), Microsoft Office/Teams, Asana or similar project tools

• Ability to work independently, prioritize tasks, and thrive in a fast-paced setting

• Valid U.S. work authorization required

Preferred Skills

• Experience with remote team tools (Slack, Zoom, Notion)

• Familiarity with basic HRIS or CRM systems

• Previous support in tech/SaaS or nonprofit environments