Office Administrator – Virtual

Job Description:

• Manage emails and communications
• Bookkeeping and accounting
• HR Administrative duties
• Proposal creation, contracts management
• Manage subscriptions and other online requisites
• Office equipment maintenance
• Bills payments
• Organize the cloud-based office layout and order stationery and equipment
• Training and onboarding of new staff
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Address employee queries regarding office management issues (e.g. stationery, Hardware, software and travel arrangements)
• Coordinate with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements:

• Proven experience as an Office manager, Front office manager or Administrative assistant
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands-on experience with online and cloud-based office environments
• Familiarity with email scheduling tools, like Email Scheduler.
• Attention to detail and problem-solving skills.
• Excellent English in written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• BA, BBA or BSc or related professional qualification in Office Administration, Business Administration. Accounting or HR

Benefits:

• Employee welfare