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Personal Assistant

Personal Assistant to HR Director – 12 Month FTC

Location: Kingston Upon Thames
Contract: 12 Month Fixed-Term Contract
Salary: Circa £40,000 per annum
Start Date: January 2027

Are you an experienced Personal Assistant looking for a varied and rewarding role supporting a senior HR leader? We are seeking a proactive, highly organised, and professional PA to provide dedicated support to the HR Director on a 12-month fixed-term contract, starting in mid January.

This is a fast-paced position that combines traditional PA responsibilities with involvement in key HR initiatives and projects. You'll play a crucial role in ensuring the smooth running of the HR function while acting as a trusted support to the HR Director.

Exceptional organisational skills are essential. The successful candidate will be highly detail-oriented, able to manage a complex workload, balance multiple priorities, and ensure that everything runs seamlessly in a busy and ever-changing environment.

Job Description

  • Proactively managing the HR Director's diary, inbox, travel arrangements, and expenses
  • Coordinating meetings, preparing agendas, taking minutes, and following up on actions
  • Handling highly confidential and sensitive employee information with absolute discretion
  • Supporting the planning and coordination of HR projects and initiatives across the business
  • Assisting with recruitment and onboarding activities, including organising interviews and induction schedules
  • Preparing reports, presentations, and HR-related documentation
  • Coordinating internal communications and HR events where required
  • Managing records and ensuring HR documentation is maintained accurately and securely
  • Liaising with senior stakeholders across the business on behalf of the HR Director
  • Anticipating the needs of the HR Director and proactively ensuring key deadlines and priorities are met
  • Providing general administrative support to ensure the efficient operation of the HR function

Qualifications

  • Previous experience supporting a Director, Executive, or senior leader as a Personal Assistant or Executive Assistant is essential
  • Experience working within or supporting an HR team would be advantageous
  • Exceptional organisational skills and attention to detail are essential
  • Ability to manage multiple priorities, competing deadlines, and a demanding workload with confidence
  • Strong Microsoft Office skills, particularly Outlook, Word, Excel, PowerPoint, and Teams
  • Strong planning and coordination skills, with the ability to think ahead and anticipate requirements
  • Ability to handle confidential information with discretion and professionalism
  • Excellent communication and interpersonal skills
  • Proactive, adaptable, and able to work independently
  • Professional, approachable, and comfortable working with stakeholders at all levels

Benefits

  • 22 days annual leave per annum
  • Free onsite gym with weekly classes
  • Free breakfast, lunch, and snacks in the onsite canteen
  • Private healthcare and pension scheme
  • On-site parking
  • 2 volunteering/giving back days per year

This is an excellent opportunity for an experienced PA who thrives in a fast-paced environment, is exceptionally organised, and enjoys supporting senior leadership while making a meaningful contribution to the wider HR team.


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